Privacy Policy — Vertex Meet
Last updated: May 17, 2026
Summary
Vertex Meet is a meeting recording and minutes generation app designed around privacy-first principles. Your audio and data stay on your device — we don’t send anything to our servers.
Data collection
Data kept on your device (locally)
| Data | How it’s collected | Where it’s stored |
|---|---|---|
| Audio recording (WAV) | Microphone, with your consent | Phone Documents directory |
| Transcription | Returned by OpenAI API | SwiftData SQLite database |
| Meeting minutes | Generated by OpenAI API | SwiftData |
| Calendar events (read only) | iOS EventKit (with your consent) | Not stored in app |
| Participants, action items | Computed by the app | SwiftData |
| OpenAI API key | Your input | iOS Keychain (encrypted) |
| Settings | Your choices | UserDefaults |
Data that leaves your phone
1. OpenAI API (Free and Pro plans, with your own account)
When you use the Free or Pro plan with your own OpenAI API key: - Audio (WAV file) is sent to OpenAI Whisper API for transcription - Transcript text is sent to OpenAI GPT API for minutes generation - These calls go directly from your phone to OpenAI — no Vertex Meet server is used - OpenAI’s privacy policy: openai.com/policies/privacy-policy
2. Vertex Meet Cloud (when on the Cloud plan)
If you use the Cloud plan, we route audio and text through our backend to OpenAI. However: - We do not store your audio or text after request completion - We do not use your content for commercial purposes - We only track usage volume (minutes) for billing
3. App Store Connect (Apple)
Apple tracks purchases, subscriptions, and anonymized crashes. This is Apple’s policy, not ours. See Apple’s privacy policy for details.
4. Feedback to developer
When you choose “Suggest an app improvement” → “Send to developer via email”: - Your text, email (if provided), app version, iOS version, and device model are sent to appfix@vertex.ee - They are only sent when you tap Send in the Mail composer - We do not use this data for any purpose other than improving the app
Calendar access
If you grant calendar access, Vertex Meet reads your upcoming meetings to pre-fill protocol data (title, attendees, time). Calendar data: - Stays only on your device - Is added to meetings only when you record one - Is never stored on our server
You can revoke calendar access anytime in iOS Settings.
Reminders access
When you use “Add to Reminders”, action items are added to your Apple Reminders in a list named “Vertex Meet”. The addition happens on your device, without external connections.
User rights
You always have the right to:
- View all your data in the app (recordings, transcripts, minutes are all accessible in the app)
- Delete individual meetings (swipe to delete) or all at once (Home screen ⋯ menu → “Delete all”)
- Export minutes (PDF, DOCX, text file)
- Cancel subscription through the App Store
- Get support by writing to appfix@vertex.ee
Per Apple’s policy, you can delete all app data by uninstalling the app from your phone.
Children
Vertex Meet is not intended for users under 13. We do not knowingly collect data from minors. If you are a parent and believe your child has sent us feedback, please contact appfix@vertex.ee.
Changes
We may update this privacy policy from time to time. Significant changes will be announced in the app before they take effect.
Contact
- Email: appfix@vertex.ee
- App developer: OÜ Vertex Investment, Estonia
- Applicable law: Republic of Estonia and GDPR (EU)
Under GDPR you have the right to file a complaint with the Estonian Data Protection Inspectorate: aki.ee.